Studio Rental Agreement
Rental Terms
“Company” is Refuse Reality Productions, “Premises” includes the studio and any adjacent property operated by Refuse Reality Productions, “Renter” is the person or entity renting the premises or equipment.
Rates
Rental Rates are set by the most current version of the rental rate sheet or website booking page in effect at the time of booking
Payments & Deposits
All rental fees must be paid 24 hours prior to the start of your booking date and time. A 50% deposit is required for all rentals over 4 hours, transaction fee included, at the time of initial booking. Any booking with a duration under 4 hours must be paid in full at the time of initial booking.
Fees for additional equipment rental and/or time that were not billed during the initial booking will be due at the end of the rental period.
Cancellations and Reschedules
Cancellations of confirmed bookings will result in the following:
More than 48 hours:
A confirmed booking that is canceled more than 48 hours prior to the booking date and time will incur no charges and all payments will be refunded in full.
Less than 48 hours and more than 24 hours:
A confirmed booking that is canceled less than 48 hours and more than 24 hours prior to the booking date and time will be receive a 50% refund of any payments made.
Less than 24 hours:
No refund for any cancellation made less than 24 hours prior to the booking date/time.
If the company must cancel the renter’s reservation, renter will be given, in company’s sole discretion, either rescheduling priority or full refund. Company is not liable for acts out of its control that affect the shoot, such as building equipment failures, power outages, weather, outside noises or other emergencies.
If cancellation is made more than 24 hours prior to the booking date/time, cancellation fees may be waived by company, at company’s discretion, if the session is rebooked within five working days and the company studio calendar can accommodate the new shoot date and time.
There is no rescheduling fee with at least 24 hour notice. A rescheduling fee will apply if notice is less than 24 hours. Reschedule fee is ½ the deposit amount and will be applied to the final balance.
Length of Use
Rental periods are pre-arranged at the time of booking. Renter’s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. Rental time includes setup and tear down so please consider that while booking. Studio must be cleaned and vacated by the end of the rental period. No prior drop-off and/or pick-up after completion of shoot, of equipment, props, etc. unless negotiated at time of rental contract. Any renter that goes 30 minutes past the original end time of their booking will be charged an additional hour. Additional fees may apply.
Cleaning and Trash
Renter agrees to leave premises and all contents in the same condition as they were when renter arrived. Company will dispose of trash collected in the supplied trash cans. Renter must discard larger items, such as props and set pieces, in the public trash bin outside the building. Disposal of large amounts of garbage due to large sets may also accrue additional cost. $50 cleaning fee may apply for excessively dirty studio, large groups or production crews exceeding 15 people.
Studio Guidelines
No smoking whatsoever is allowed in the studio. Projects involved with smoke must receive studio representative’s consent prior to use.
Music is to be kept at reasonable levels.
No one will be admitted who is under the influence of alcohol or illegal substances.
No pets allowed without prior consent of a company representative.
All small and/or hard to clean material (confetti, hair cutting, feathers, food products, body paint, etc.) require approval from company representative. Cleaning fee may apply.
No weapons of any kind, alcohol or drugs are allowed on the property.
Waiver of Liability
Use of company’s premises and equipment is at renter’s risk. Renter hereby agrees that company will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to renter, his party or possessions while on the premises. All persons and activity on company’s premises may be video recorded for security usage.
Conduct
We at Refuse Reality Productions maintain a clean and professional environment. Renter shall be solely responsible for the conduct and welfare of all persons accompanying renter while on company’s premises. Renter agrees that company representative will be present at all times. If the representative observes or otherwise becomes aware of dangerous, pornographic, illegal or negligent practices or activities, the representative reserves the right to stop the shoot and may require renter and renter’s party to leave immediately. In such case, no refund will be given for unused time. However, company and its representatives assume no responsibility to act in such cases.
Insurance
Businesses, Corporations, Production Companies and other legal entities may be required, prior to rental, to present a certificate of general liability insurance naming Refuse Reality Productions as additionally insured on the dates of the rental. If so required, renter’s liability insurance shall be deemed primary and non-contributory insurance in the event of any claim or suit. Liability insurance shall be commercial general liability with a minimum of $1,000,000 per occurrence and annual aggregate.
Damage
Renter shall be solely responsible for any damage to company’s property or equipment that occurs during the time renter or their party occupies the premises. A damage deposit will be held until repairs can be made. If damage exceeds the amount of the damage deposit, renter agrees to pay reasonable, additional repair costs to bring damaged equipment back to working condition. Renter agrees to pay for damage to the premises including spills, excessive wear, marks or stains on furniture.
Arbitration
If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. This arbitration will take place in Ventura County, California. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panels of arbitrators of the American Arbitration Association. Each party shall be responsible for its share of the arbitration fees in accordance with the applicable Rules of Arbitration. In the event a party fails to proceed with arbitration, unsuccessfully challenges the arbitrator's award, or fails to comply with the arbitrator's award, the other party is entitled to costs of suit, including a reasonable attorney's fee for having to compel arbitration or defend or enforce the award. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $200.
Miscellaneous
Licensee shall comply in all respects with all federal, state, county, city, or other local laws, regulations and ordinances and all rules and regulations of any governmental authority, in connection with this Agreement. This Agreement incorporates the entire understanding and agreement between Company and Renter. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of California shall govern this Agreement. The following signatures constitute a legal and binding Agreement between Renter and Company.